The Constitution of the Conservative Association at McGill University
Last updated: March 6th, 2017
Article 1 – Name
1. The name of this organization shall be the Conservative Association at McGill University, hereafter referred to as Conservative McGill.
2. Hereafter, the Conservative Party of Canada may be referred to as “the Party”.
Article 2 – Purpose
1. The purpose of Conservative McGill shall be:
a) To further the principles and objectives of the Canadian conservative movement;
b) To stand up for and make known the principles and objectives of the conservative movement to the McGill community as well as, where necessary, the Montreal community at large;
c) To facilitate the participation of conservative youth in Canada’s political process;
d) To provide a forum for conservative interests and thought at McGill University;
e) To ensure full participation and influence of young people in the selection and election of conservative candidates for office.
Article 3 – Principles
1. The McGill University Conservative Association takes as its fundamental principles the clauses found within the Policy Declaration of the Conservative Party of Canada.
Article 4 – Membership
1. Membership for a club under the Students’ Society of McGill University is open to all SSMU and PGSS members, including those of disadvantaged backgrounds, regardless of but not limited to gender, age, race, ethnic or national origin, religion, sexuality or sexual orientation, mental or physical abilities, language, or social class.
2. Only Students’ Society of McGill University (SSMU) and Post Graduate Students’ Society (PGSS) members are eligible to be elected as officers and to hold voting privileges
3. Full voting membership in Conservative McGill is available to all full time and part time SSMU and PGSS members of McGill University who meet the following additional requirements:
a) Support the fundamental principles of the conservative movement.
b) Support and uphold the constitution of Conservative McGill.
c) Support the Conservative Party of Canada
4. Membership in Conservative McGill shall require payment of a fee, as outlined in Article 6.
5. Members that are in violation of Article 4.1 subsection (a), (b), or (c) as determined by the Executive Committee may be subject to impeachment. A two thirds positive supermajority vote of the Executive Committee will determine whether or not an individual is impeached. Said individual has the right to defend their actions before the Executive Committee prior to a decision on impeachment.
6. Any member of the Association may request the redaction of their membership. The Association is obliged to honour that request by striking said member’s name from the membership list.
7. Full voting members of the Association have the right to seek nomination and be elected to an Executive portfolio.
Article 5 – The Executive Committee
1. The Executive Committee shall mean the following members of the executive:
a) The President
b) The Treasurer
c) The Vice-President
d) The Director of Events
e) The Director of Communications
f) The Director of Fundraising and Recruitment
2. The duties of the Executive Committee shall be as follows:
a) The President shall be the principal executive officer of Conservative McGill and shall fulfill the following functions:
– The President shall uphold the constitution and preside over all meetings of Conservative McGill and the Executive.
– The President shall make all committee assignments and shall be an ex-officio member of all committees.
– The President shall have general supervision over all of the Association’s activities, shall provide direction, and shall develop and foster talent within Conservative McGill.
– The President shall ensure the continuity and institutional memory of Conservative McGill as an organization to the successor of their Executive Committee.
– The President shall represent Conservative McGill to the press, though they may delegate this responsibility to another member of the Executive Committee.
– The President will be empowered to sign cheques on behalf of the Association. The President shall otherwise act as Chief Executive Officer of the Association, and will supervise the activities of all members of the Executive Committee.
– The President shall be responsible for the property of the Association and its safekeeping.
– The President shall act as the Association’s primary liaison with the Conservative Party of Canada and the Ville-Marie-Le-Sud Ouest-Ile des Soeurs Conservative Riding Association.
– The President shall maintain and update the Conservative McGill website, though this responsibility may be delegated to a more technically competent member of the Executive Committee or the Board of Directors.
b) The Treasurer shall be responsible for administering Conservative McGill’s budget and financial records, and will fulfill the following functions:
– The Treasurer will set as their objective the betterment of the financial status of the organization, and ensuring sound fiscal status each semester.
– The Treasurer shall report on the state of the Association’s finances at each meeting of the Board of Directors.
– The Treasurer will be empowered to sign cheques and other financial documents on behalf of the Association.
– The Treasurer shall be responsible to ensure the fulfillment of the Association’s financial obligations to SSMU and other external bodies.
– The Treasurer may fulfill other duties as designated by the Executive Committee.
c) The Vice-President of the Association will be empowered to assume all duties of the President in the President’s absence. The position of the Vice-President is not contested by election: instead, the runner-up in the election for President shall be appointed Vice-President. Should the President be acclaimed, the President is empowered to appoint a Vice-President to the Executive Committee. The Vice-President may fulfill other duties as designated by the Executive Committee.
d) The Director of Events shall be responsible for planning any social events or other public gatherings for Conservative McGill, and will fulfill the following functions:
– The Director of Events will be empowered to participate in the planning of any and all events organized by Conservative McGill, and shall ensure the coordination of said events.
– The Director of Events shall maintain a calendar of events for the Association.
– The Director of Events shall ensure the successful completion of any documentation necessary for the Association to hold events.
– The Director of Events is not required to participate directly in the planning of all Association events, but must act as a supervisor to those planning events on behalf of the Association.
– The Director of Events shall present an updated calendar of events at each meeting of the Board of Directors.
– The Director of Events may fulfill other duties as designated by the Executive Committee.
e) The Director of Communications shall share responsibility with the President of the managing of all social media accounts, the website, and communications within Conservative McGill, and will fulfill the following functions:
– The Director of Communications shall actively manage the Association’s Facebook, Twitter, Instagram and any further social media accounts
– The Director of Communications, with the President, shall be responsible for the active management of the club’s website
– The Director of Communications shall be responsible for taking the minutes of all general, Board of Directors, and Executive meetings
– The Director of Communications shall be responsible for the development of a cohesive communications program and for ensuring the production of any publication deemed necessary by the Executive for the promotion of the Association.
– The Director of Communications may fulfill other duties as designated by the Executive Committee or the President of the Association.
– The Director of Communications shall be responsible for communications between the Board of Directors and the Executive Committee, and shall also be responsible for communications between the Board of Directors and the general membership.
f) The Director of Fundraising and Recruitment shall be specifically responsible for Conservative McGill recruitment within the McGill University campus. They will fulfill the following functions:
– The Director of Fundraising and Recruitment shall be responsible for the development of an annual fundraising program, and for the organization of fundraising activities for Conservative McGill.
– The Director of Fundraising and Recruitment shall be responsible for coordinating photography any and all Conservative McGill events, as used for the purpose of recruitment.
– The Director of Fundraising and Recruitment shall be responsible for the development of an annual recruiting program, and for the organization of recruiting activities for the Association.
– The Director of Fundraising and Recruitment shall present an updated membership list at each meeting of the Board of Directors.
– The Director of Fundraising and Recruitment shall maintain an up-to-date membership list of the Association.
– The Director of Fundraising and Recruitment may fulfill other duties as designated by the Executive Committee.
3. The Executive Committee shall be empowered to appoint Special Directors for the duration of the academic year, to fulfill specific objectives to be set out upon the creation of said position (ex. Press Secretary, Principal-Secretary, Webmaster, Membership Secretary). They shall fulfill such functions as designated by the Executive Committee.
4. Members of the Executive Committee will be empowered to form a Committee for their portfolio composed of appointed members of the general membership of the Association. In addition, members of the Executive Committee will be empowered to form sub-committees with specific mandates outside of the particular portfolios of individual Executive Members.
Article 6 – Fees
1. The Treasurer is responsible for collecting annual membership from each club member.
2. This fee should be a minimum of five dollars and a maximum of $10, and must be set by the Executive Committee within the first four weeks of the Fall Semester.
3. Those who do not pay the membership fee will not have voting rights, and will be unable act as members of the Board of Directors. In addition, they will be unable to hold positions on the Executive Committee.
Article 7 – Meetings
1. Executive meetings shall be held by the call of:
a. The President, or the direction in writing of any three voting members of the Executive
b. Each executive member has one vote.
c. To have quorum, five executive members must be present.
d. There is no minimal amount of times the executive must meet in a semester.
e. Notice of an executive committee meeting must be given 48 hours in advance of the meeting.
f. The Executive Committee must call a meeting within a reasonable time frame upon their election in order to establish their vision for the coming year, and to vote upon the appointment of a new Board of Directors.
2. The Board of Directors must meet at least once every semester. These meetings can take place at any time.
a. A special meeting can be called at any time by the Board of Directors if two thirds of the Board desire one.
b. Meetings of the Board of Directors must be called seven days prior to their planned date.
c. For quorum, the Board must have one half of its members at the meeting.
d. Each member of the Board of Directors shall have one vote.
e. In case of a tie, the acting President shall decide the matter.
3. A special meeting can be held at the request of ten non-board members of Conservative McGill. This meeting will have the same structure as any other Board Meeting. Non-board members will not be given a right to vote.
4. At any meeting of the Board of Directors a member of the Board has the right to bring forward a motion for consideration. Motions put forward for passage shall be determined by a simple majority of the members of the Board present providing quorum is attained.
Article 8 – The Board of Directors
1. The Executive Committee shall appoint a Board of Directors for the Association.
2. The Board of Directors shall be appointed by majority vote of the Executive Committee.
3. The Board of Directors shall be composed only of full voting members of the Association who have paid their membership fee at least two weeks before the appointment of the Board.
4. The Board of Directors shall act as a supervisory body for the Executive Committee. Decisions of the Executive Committee must be discussed and voted upon by the Board of Directors.
5. The Past President of Conservative McGill must be offered a position on the Board of Directors by the current Executive Committee.
Article 9 – Constitutional Amendments
1. Constitutional amendments may be proposed by a member of the Executive Committee or the Board of Directors. Proposed constitutional amendments must be approved by a majority vote of the Board of Directors prior to a referendum of the Association occurring. Following approval by the Board, a referendum of the Association must occur to approve the amendment in which any member with full voting rights has the right to vote.
2. A special meeting to allow the referendum vote must be called within two weeks of Board approval of the proposed constitutional amendment.
3. The general membership of the Association must be informed of the special meeting through the listserv the day immediately following Board approval. The listserv in itself must inform the membership of the precise wording of the proposed constitutional amendment without editorializing by the Executive.
4. Proposed constitutional amendments require a positive two-thirds supermajority in order to pass.
5. All amendments shall be submitted to the Club Commissioner, reviewed by the Club Committee, and ratified by the SSMU council before they take effect.
6. Upon ratification, the amendments take effect immediately. The President must edit the content of the Constitution to reflect the wording of the amendment.
Article 10 – Elections and Voting
1. The following provisions shall govern the election of members of the Executive Committee:
– An election must take place within 21 days prior to the last day of the academic year.
– An election must take place once per academic year.
– Notice of an election must be given the general membership 14 days prior to the election.
– The Vice-President Student Life of SSMU or his/her representative shall be the Chief Returning Officer with the final authority over electoral procedures and the validity of the results.
– No person shall be eligible for election to the same office for a third consecutive term.
– A member shall be eligible to vote in the election of the Executive Committee provided he/she has been a member for forty-five days prior to the election of the Executive Committee.
– Each voting member shall be entitled to one vote in respect to each office to be filled – this vote shall be given by secret ballot.
– Members shall only be eligible to vote if they have owned a membership in Conservative McGill for at least 28 days prior to the election;
a) If you have been a member of the Conservative Party of Canada for at least 6 months, you are entitled to purchase a Conservative McGill membership within the 28 day period and still hold the right to run for the Executive Committee or vote in the election;
– Ballots must be kept in a secure place for five weeks after the date of voting.
– For each position a majority of the most must be received in order to win. Thus, after each voting ballot the contestant with the fewest votes shall be dropped from the ballot.
– In case of a tie vote, a second vote shall be taken. If this round produces a second tie then the President shall abstain from voting unless he/she has been nominated to the position in question. In this case the Vice-President of the Association shall abstain from voting.
3. If for any reason the position of President becomes vacant before the end of a term that position shall be filled by the Vice-President as determined by Article 4(c) of this Constitution. A member of Conservative McGill following the procedure outlined in paragraph 4 hereof shall fill the vacancy.
4. If for any reason any other position on the Executive Committee shall become vacant before the end of any term that vacancy shall be filled by a member of Conservative McGill as soon as possible following:
a) Due notification of the vacancy to the members;
b) A suitable time period for application and consideration;
c) A vote by the Executive Committee requiring a two-thirds supermajority.
5. Voting rights as provided for by the Conservative Party of Canada Constitution, including but not limited to delegate selection, shall be limited to full voting members.
6. The official changeover date from the old Executive Committee to the newly elected Executive Committee is August 1st of every year.
Article 11 – Affiliation
1. The McGill University Conservative Association is recognized by:
a) The Conservative Party of Canada
2. Conservative McGill is subject to compliance with the requirements of this constitution and the requirements of the constitution of the Conservative Party of Canada.
Article 12 – SSMU Constitution
1. If there are any areas not covered by this constitution or if there are any inconsistencies between this document and the Constitution of the Students’ Society of McGill University, the SSMU Constitution shall take precedence.
2. If there are any areas not covered in this Constitution, the SSMU Constitution and By-Laws shall take effect.
Article 13 – Code of Conduct, Civility and the Environment
13.1 – Code of Conduct
a) The Club shall carry forth its mandate from an anti-oppressive and equitable standpoint AND equal respect shall be given to all members, including those of disadvantaged backgrounds, regardless of but not limited to gender, age, race, ethnic or national origin, religion, sexuality or sexual orientation, mental or physical abilities, language, or social class.
b) No member shall make personal profit from the club.
c) Any executive member who fails to fulfill their responsibilities shall be subject to the expulsion procedure outlined in this constitution.
13.2 — Student Group Civility
a) The club will maintain cordial and respectful relations with all other clubs, services and independent student groups.
b) The club will not use SSMU resources and/or their club status to prevent other clubs, services or independent student groups from fulfilling their mandate, including but not limited to their acquisition of resources and pursuit of activities.
c) If problems arise between groups, a member of the executive committee and/or collective of the club shall be responsible for contacting the SSMU Vice President of Student Life and attempt to remedy the problem in a collegial fashion.
13.3 – Environment
a) The club shall make attempts to regularly monitor the environmental impact of all its events and operations.
b) Clubs must attempt to utilize the services and resources available at SSMU in order to maximize capacities for equitable decision-making and environmental stewardship. These include but are but are not limited the use of the plate club, green events guide, applications for
the SSMU Green fund, assistance of the SSMU environment commissioners, environment committee and green events coordinators
c) The club must attempt to find sustainable alternatives to the non-recyclable #6 plastic, effective waste management, providing vegan and vegetarian options, purchasing clothing which is ethically sourced and environmentally-friendly, purchasing local and sustainable alcohol, fair trade coffee and tea, and local and/or organic foods.
Ratified March 6th, 2017 by:
Adam Wilson, President Jessica Lyver, Vice-President